Technical Instructions

How to Use the VYT Template

Download the VYT PowerPoint template to your computer, delete the text, images and video in the template andadd your own content. Note that you must keep the title slide and the references slide, i.e. the first and last slides.

You may add additional slides to the template, however:

  • Your presentation (excluding the pre-formatted bookend slides, i.e. title and reference slides) will be displayed for a maximum of 60 seconds;
  • The bookend slides are set to display for 5 seconds – you can add additional reference slides if required; and
  • The maximum file size allowed is 100 MB.

Your ePoster will be displayed using PowerPoint 2016 for Windows. Please test your entry before completing it. To testyour entry, view your PowerPoint slideshow on a computer at the University that has standard software installed.

Tips for Adding Audio and Video to Your Entry

Your entry will be displayed using Microsoft (PowerPoint 2016) for Windows. You should ensure that any audio orvideo files you embed in your ePoster are in formats supported.

Supported audio and video file formats: Video and audio file formats supported in PowerPoint 2016

Note that all medias must be contained within your entry, for example, you cannot embed a link to an online video from YouTube or Vimeo as the screens will not be connected to the internet. The file must be saved within your PowerPoint.

If animations or videos do not run, they may be removed without discussion with you. Therefore, it is recommended that you provide a representative image in the correct place, in case this is necessary.

Make sure your audio and video:

  1. Is embedded in the PowerPoint file. Do not submit separate media files.
  2. Starts automatically and plays for the duration of the slide or entry.
  3. Is optimised and compressed.

Further instructions:

For further help with PowerPoint, see:

Tips for Creating Your Entry

Replace the text in the template by typing or pasting in your own text. Remove the images in the template and add yourown images to support your descriptions such as data visualisations, graphs, an infographic, tables, or photos.

Be creative and change the layout, text boxes, colours and fonts, just make sure you:

  • Do not change the layout, design, or colours of the bookend slides, being the title slide and the references slide, i.e. the first and last slides
  • Do not use a body text font size smaller than 14 pt
  • Do not change the Page Setup in PowerPoint (your ePoster will be displayed on a screen in widescreen format)
  • Include the required information on the ePoster as specified in the template: Introduction, Research Significance, Method, Results, Conclusion; however note that:
    • You may include this information in the form of text, images, video and/or audio
    • If you use text, you can modify the headings in the template to suit your project, for example:‘Background’ instead of ‘Introduction’, ‘Approach’ instead of ‘Method’, or ‘Implications’ instead of ‘Conclusion'
    • Depending on the stage of your project, you may not have results or a conclusion yet, however youcan state this and include any information or ideas you have at this stage
  • Your use of images, data, audio, video and any other materials belonging to third parties in your ePoster must comply with copyright legislation and regulations. Your ePoster should be your original work that does not infringe the rights of any third party or otherwise you should obtain full prior consent from any person who has jointly created or has any rights in the materials to be used in your slide. You are also required to watch the recording of the KE seminar on ‘Copyright and Creative Commons for Educators’ by Associate Professor Alice Lee of the Department of Law in order to familiarise yourself with the fundamentals of copyright before preparing your slide.
  • Consider including your Twitter or Instagram handle to help disseminate your research.

Set your slides to advance automatically in PowerPoint:

  • Select the Transitions tab
  • Tick the After checkbox
  • Enter the number of seconds you wish to display the slide for
  • For further instructions, see: Set the speed and timing of transitions
  • Note: Your PowerPoint presentation (excluding bookend slides) should display for a maximum total time of 60 seconds.